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Administrator

Ballynakilly
Full-time
Permanent employee

Your mission

We have an opportunity in our Streetworks team for a Streetworks Administrator to predominantly support the NI projects, while providing support where required to other projects.  
 
The role: 
  • Raising,closingand managing notices/permits from end to end including start/stop, PMR, variations, recording excavations etcand completing safe dig prints
  • ProcessingTTR’s,TTROand TTRN applications (depending on which projects working on across NI/GB) to various Highways Authorities
  • Completing risk assessments in line with SWUK protocol
  • Managing our works around other activities while focussing on collaborative working
  • Understanding of permit scheme legislation and the requirements for managingpermitconditions
  • Liaising with the councils (DfI/Cumbria/Westmorland etc) to discuss works and amend where necessary
  • Providestreetworksadministration supportin accordance withbusiness operations 
  • Ensure compliance with all elements ofstreetworkslegislation through effective management of notices,permitsand other documents
  • Have the ability toreact and deal with issues arisingas a result ofour works, escalating to Specialist or Team Lead whererequired.
  • Investigate reinstatement defects, including accepting, disputing, passing to 3rd party and updating trackers
  • Notifying relevant parties of over-runs and ensuring theappropriate councilare updated with action taken
  • Reporting low andhigh riskfailsin a timely manner, including the processing and accepting or disputing of thefail
  • Support the build team in dealing with customer complaints in relation toStreetworks/road closure activities andhave the ability toresolve these in a quick andtimelymanner
  • Liaise with operations, local authorities and third parties to arrange bus stop / parking suspensions / road closures and use of portable traffic signals
  • Liaise and arrange traffic management alongside the traffic management team
  • Support the development of processes,workflowsand efficiency improvements

  • Provide technical support and guidance to Operations in relation tostreetworksoffences 
  • Take part in theon callrota for weekend coverage of ‘starts and stops’ which is now part of the legislation forstreetworks
  • General administrative duties

Your profile

  • Strong scheduling experience and administrative background(essential)
  • Previousdemonstratable experience in a similar role (desirable)
  • Driven and able to work autonomously withhigh levelof attention to detail
  • Demonstratable experience of following processes and procedures and working to legislative requirements 
  • Competent or advanced competency with Microsoft Office applicationsand experience of using company specific software
  • Excellent communication skills across all levels
  • Demonstrable organisation and time management skills
  • Have the ability towork on their own while still achieving deadlines
  • Strategic mindset with the ability to prioritise tasks and focus on performance delivery while promoting efficiency improvements